Log in & clock in how-to

Log in & clock in how-to

Getting started in Zip Time Clock

Logging in

To login simply go to ziptimeclock.com in your browser. This can be done from a stationary computer or mobile device. We recommend using Google Chrome, especially if you wish to take advantage of the geolocation feature; this can be useful for employees who work in the field such as contractors.

Below you will find instructions for the different ways to login for clock-in/clock-out, as well as for performing manager tasks like verifying hours, sending messages to employees, and viewing reports. Of course an internet connection is required.


Zip Time Clock log in

Clock-in & clock-out

Using Zip Time Clock is a snap. Either the Zip Entry login or manual login methods are used. If an employee logs in but does not have a scheduled shift for that day, the Manual Entry screen will appear. From then on it’s straightforward. You can use the image below for reference.

Simple steps to clock in and out

If you’ve got any questions about login or how to use a certain aspect of Zip Time Clock, visit our contact page or email us at techsupport@ziptimeclock.com.

Time entry setup

Time entry setup

Getting started in Zip Time Clock

Entry methods in setup

One powerful money-saving method that Zip Time Clock employs is the ability to choose among three different entry types. Selecting the correct entry type for each of your jobs or departments is vital in time loss detection and saving money. However, not all jobs are managed in the same way, so let’s take a look at three time entry types to choose from in Zip Time Clock setup. 

Single entry

This is a one entry action– clock in/clock out. There is no need to return to the computer to clock out after a shift because the clock out time was already recorded. This is made possible by a manager pre-approved schedule for each employee.

Single entry is best used for employees with high accountability and time-sensitive tasks, such as those with set appointments.

Two entry 

The traditional method of clocking in and out for a shift. Zip Time Clock stamps the exact time the employee clocks in and out, regardless of what time they enter. In this case, the time clock is a necessary tool in verifying correct hours for an employee. The double entry method is typically used for employees that are not overseen by management.

Quantity entry

The quantity entry is best used for departments or jobs where clock in and clock out times are not needed. Instead, this is for task-based (quantifiable) jobs, not time-based jobs. Please note that for payroll purposes, any number entered in the quantity field represents one hour of work. 

Common departments or jobs that could use this entry method are teachers or instructors being paid per lesson, set management hours per weekly basis, or any employee that has a specific number of appointments with clients regardless of real time.

Use what fits best

Below you’ll find an attachment with more information on the different entry methods used for setup. From there you can determine which is the best fit for your departments or employees. And if you’ve got any questions, don’t hesitate to reach out and send us a message. You can also email us at techsupport@ziptimeclock.com.

The three entry types in Zip Time Clock setupExamples of labor departments and entry types for setup

Q1 2017 Labor statistic highlights

Q1 2017 Labor statistic highlights

From a business and management perspective, the time is now to be intentional with our best business practices and reasoning so we can continue to encourage as much growth as possible. Let’s take a look at a few current employment trends and draw some plausible conclusions as they relate to using Zip Time Clock.

Firstly, employment growth is up 18% compared to this time last year. Over 470,000 net new jobs have been added so far this year, which is on pace to exceed the previous year’s growth by a small margin*. Does your business reflect this growth trend?

Where is growth happening? 

Sectors showing the most growth are in Education, Health Services, Construction, Professional and Business Services, Manufacturing and Leisure and Hospitality. Of the above sectors, education, health, and office-using businesses are showing the slowest wage growth.

What could this mean for your business?

It is reported that consumer confidence is up from a time not matched since 2001**. In the US, consumer confidence is oftentimes a lagged indication of trading market prosperity. It is perhaps no coincidence then, that the DOW, NASDAQ, and S&P are up at an average of nearly 6.2% so far this year***.

What is the takeaway as a client of Zip Time Clock?

Business owners and managers are opportunists by nature and function. We see an opportunity for a service or product and create a new demand; or we tweak and fine-tune workplace behaviors to attain a desired outcome. Business environments also change and a correct course of action must be taken to maximize a successful outcome. Ideally, everything we do is planned and purposeful.

Managing your employees’ hours for optimal efficiency is no different. At a time when more people are entering the workforce and the need for high productivity is a must, wise choices must be made. Use Zip Time Clock to approve hours and stop wasting minutes.

In our next post we’ll examine some best Zip Time Clock practices and why we encourage you to adopt them into your daily workflow.

For a more in-depth look at the above trends visit the referenced links below.

References:

*Ryan, P. (2017, March 10). Employment Rate Data Trends. www.us.jll.com

**Weinstein, A. (2017, March 1). U.S. Consumer Confidence Rises to Highest Level Since 2001. https://www.bloomberg.com

***(2017, April 6) Markets. http://money.cnn.com/data/markets/

Zip Time Clock 101

Zip Time Clock 101

Welcome to the Zip Time Clock blog. We know, we know. You’re thinking, “Oh great, another blog– Why should I read this one?” We’re glad you are the inquisitive type.  Here we’ll take a periodic look at best practices of our time clock management system, plus some other interesting bits and pieces as they relate to your business saving money and using time wisely. Sound good? Good. Let’s get started.

Why Zip Time Clock?

First and foremost, Zip Time Clock saves your business money by cutting out the ever-present danger of paying employees for hours that are not part of a regularly scheduled shift or workday. Plus with the same functionality no matter which size of business you are, no matter where you are, it’s easy to create schedules, communicate with employees, approve hours, and ultimately save money. This time, too good is true.

View our video explaining some features of the best thing in time clock management since the clock. Does this answer any of your business needs?

 

Saving minutes saves money.

If time is money, then saving time also saves money. The math is easy. Thankfully, using our time clock management system is also a breeze and startup is simple. From small businesses with a handful of employees to larger businesses with multiple departments, we’re confident this is a smart move for any timecard-based business.

Sign up today for a free 30-day trial and be on your way to working smart. No credit card or payment information is required.

 

Zip Time Clock is for desktop and mobile.
Zip Time Clock can be used anywhere you can get connected– Desktop and mobile, it all works.

 

Contact us with any questions about Zip Time Clock and find the right way to save you and your business time and money. What are you waiting for? Saving minutes saves money.